Using E-Mail

OBJECTIVE:    To send an e-mail message with files attached.

• Accessing E-mail
   

• Reading a Message
   

• E-Mail Etiquette
   

• Composing a Message

• Attaching a File

• Sending a Message

• Exiting E-mail

In order to e-mail attachments you need to figure out how your e-mail works. To follow these instructions, you can print them or minimize and restore the window, and double-click  Netscape or Internet Explorer on your desktop to open another browser window where you can work with your e-mail. 

• For instructions on how to print the instructions or how to minimize, restore, and open another browser window, click the button below:

How to Read Instructions While Doing Your Work

To Access Your Hotmail Account 

1. Click the Location text box at the top of the browser to highlight the current entry.
2. Type http://hotmail.com to replace the highlighted entry, and press the Enter key on your keyboard to go to the hotmail web site.
3. Click the Sign-In name box to have the insertion point appear where you can type your Sign-In name.
4. Type your Sign-In name (the first part of your e-mail address before the @ sign).
5. Click the Password box to have the insertion point appear where you will type your password.
6. Type your password in the Password text box.
7. Click the Enter button to access your Hotmail account.
8. Click Inbox located on the upper left-hand side of the screen to display your messages.

To Read a Message:

Notice a red triangle in the New column for the Welcome message from Hotmail. The red triangle  indicates that the message is unread. After you read the message, the red triangle will disappear. 

1. Click the underlined words in the From column of the Welcome message to open the message so that you can read it.
2. Click the Close option at the top of the screen to close the message after you have read it.

E-mail Etiquette:

• Always use a subject line that is appropriate to the message (no more than seven words is best).
• Always include your name.
• Check the spelling before sending your message.
• Respond promptly to messages.
• Don’t stray off the subject or *ramble*.
• Do not type in all CAPS. It gives the impression that you are shouting. If you want to emphasize a point, put your words between *asterisks*.
• After you click the send button, you cannot take your message back. Don’t send emotional messages until you have had time to think about what you are saying.

To Compose a Message:

Chapter 1 is used in the example below. Use the appropriate chapter number for your messages.
 

1. Click on the Compose button to prepare an e-mail message to send to me.
2. Click the To:  text box and type ghenderson@bcconline.com at the insertion point in the TO: box to send  a message to my e-mail address.
3. Press the Tab key until you move the insertion point to the Subject text box or click the Subject text box to move the insertion point and type:
    
   Lesson 01, Your Last Name, First Initial (not these words).

IMPORTANT NOTE:  The lesson number will change depending on the lesson's work you are sending. If the lesson number is less than ten, it is important to me that you put the 0 before the numbers, such as 01, 02, 03, and so forth.  

5. Click inside the large, white, square message box to move the insertion point where you can write your message and type:  
   
   I am in your class. My name is (and type your first and last name).  My e-mail account number is (and type your e-mail address).

The message above is needed only the first time you send e-mail to me. After you send me the message, you can discuss anything you want with me in the message box in the rest of the e-mails that you send.

To Attach a File:

Before you send the message to me, you will attach files (Lesson 1 is used in the instructions below. Use the appropriate attachments with your messages).

1. Click the Attachments button to display to display the Attachment window.
2. Click the Browse button to display the Browse box with the list of files on your computer.
3. Click My Documents to display the list of files you have saved on your computer in that folder.
4. Click [your initials]1-22 to highlight the filename (scroll through your list of files until you find it, or click your Lesson 1 folder to see if it is saved there).
5. Click the Open button in the Browse window to enter the filename [your initials]1-22 in the Attach File box in your Hotmail window and close the Browse box.
6. Click Attach File to Message to attach the file to your message and have the filename disappear from the Attach File box.
7. Attach your other two files by following Steps 2-6 above and clicking the filename [your initials]1-23  for the second attachment, and [your initials]1-24 for the third attachment.
8. Click Done to finish attaching the file. You may have to click the down triangle on the scroll bar until you see the Done button at the bottom of the page.

The message you composed returns to the screen. You can see the filename(s) you have attached listed at the top of the message.

To Send the Message:

1. Click the box that says Save copy of outgoing message to keep a copy of the message you are sending.
2. Click Send to send the message to me.

To Exit E-Mail:

Since you are finished composing, attaching, and sending an e-mail message to me, you can exit your e-mail account.

1. Click the Sign out button at the top of the screen to log out of Hotmail automatically.

To return to the Home page where you can reselect the Current Week on which you are working, click the Home button below.